Operational Assistant - Clinic in Munster, IN at Community Healthcare System

Date Posted: 2/17/2021

Job Snapshot

Job Description

Job ID: 31054

Category: Administrative & Clerical

Facility: Community Care Network, Inc. (Physician Practice)

Schedule: Full-time

Location: Munster, IN

Position: Operational Assistant – Clinic
Location:  St. John, IN
Job Summary:
Operational Assistant provides administrative, secretarial, and clerical services to management level; specifically, to the Director of Physician Practices & Recruitment. The Operational Assistant prepares correspondence, maintains calendars, coordinates required paperwork and ordering for new medical offices and physicians, prepares routine and special reports and analysis; and maintains departmental records and files to assist supervisor and to ensure efficient and effective operation of the departments/units in area of responsibility.
 Education/ Experience Requirements:
  • Knowledge normally acquired to completion of two years of business college level course work.   
  • Minimum of two years of progressively more responsible experience in a medical staff or administrative staff office in a healthcare setting preferred.
  • The analytical ability to gather and accurately interpret a variety of data and to prepare more complex analyses and reports.
  • Must be proficient in Word, Excel, and PowerPoint
  • Requires verbal communication skills necessary to deal effectively with medical staff, visitors, and all levels of hospital personnel, in sometimes difficult and sensitive situations.  Must be able to work effectively and efficient with minimal supervision.
Job Specific Responsibilities
Daily Mail Processing and General Office
  • Picks up, sorts and distributes daily regular and interoffice incoming/outgoing mail.
  • Accurately maintains office supply inventory.
  • General office responsibilities; Enters IT tickets for printers/copiers, Incoming prior authorization fax distributions, Assignment of monthly refrigerator cleaning.
  • Works through Account work queues Bankruptcy, Charity, Pre-Collection Needs Review, and reviews activity to determine account status and steps to be taken.
  • Accurately resolves accounts for bad debt turnover or adjustment on a daily basis.
  • Bad debt turnover and Komyatte acknowledgement Daily Reporting.
  • Affidavit Processing
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